You can enable archiving for internal communications communications between internal users , external communications communications that include at least one user outside your internal network , or both. You can specify these options for your entire organization, or you can specify them for specific sites and pools. By default, neither option is enabled.
Controlling archiving for internal or external communications is only available for Skype for Business Policy. For Exchange-integrated archiving, both internal and external communications are either archived or not archived. Whether to implement critical mode. If archiving is a requirement for your organization, configuring critical mode will block IM and conferencing sessions in the event of a Skype for Business Server failure that would prevent archiving. For example:.
A problem with the Skype for Business Server storage service. In this case, IM is blocked for users who are enabled for archiving. An unavailable file share or a problem with the storage service. In this case, all active conferences hosted in the pool at the time of failure are switched to restricted mode and new conferences cannot be activated. Archiving is automatically installed on each Front End Server when you deploy the server, but archiving is not enabled until you configure it.
How you configure archiving is determined by how you deploy it. You can deploy archiving in one of the following ways:. If you implement both Skype for Business Server Archiving databases and enable Microsoft Exchange integration, Exchange policies override Skype for Business Server archiving policies, but only for users who are homed on Exchange and have had their mailboxes put on In-Place Hold.
If you deploy archiving for one Front End pool or Standard Edition Server, you should enable it for all other Front End pools and Standard Edition servers in your deployment. If archiving is not enabled on the pool where a conversation or meeting is hosted, all conference data may not be archived. Archiving will still work for IM messages, but conferencing content and events may not be archived.
To enable delegation of administrative tasks while maintaining your organization's security standards, Skype for Business Server uses role-based access control RBAC.
With RBAC, administrative privilege is granted by assigning users to predefined administrative roles. To configure Skype for Business archiving policies and configurations, the user must be assigned to the CsArchivingAdministrator role unless the configuration is done directly on the server where archiving is deployed, instead of remotely from another computer.
For a list of the user rights, permissions, and roles required for archiving deployment, see Deploy archiving for Skype for Business Server. If you use Microsoft Exchange integration, configuration of Exchange policies requires appropriate administrator rights and permissions. For details, see the Exchange documentation. If you choose Microsoft Exchange integration, you use Exchange policies and configurations to control the archiving of Skype for Business Server.
You can configure the Microsoft Exchange integration option at the global level, site level, and pool level. If your deployment includes multiple forests, you must synchronize the settings between Skype for Business Server and Exchange.
You will need to determine:. Whether to implement critical mode, which blocks IM and conferencing sessions in case of a Skype for Business Server failure.
Selection of the Microsoft Exchange integration option to use Exchange for storage of archived data. For information about how to configure Exchange In-Place Hold policies and settings to support archiving, see the Exchange product documentation. If you choose Skype for Business Server storage, you use Skype for Business Server archiving policies and configurations to control how archiving is enabled and implemented.
When adding SQL Server storage databases to your topology, you can choose to collocate the Archiving databases with any of the following:. The server hosting the Archiving database can host other databases. However, when you consider collocating the Archiving database with other databases, be aware that if you are archiving the messages of more than a few users, the disk space needed by the Archiving database can grow very large.
For this reason, we do not recommend collocating the Archiving database with the back-end database. If you collocate the Archiving database with the Monitoring database, back-end database, or both of these databases, you can either use a single SQL instance for any or all of the databases, or you can use a separate SQL instance for each database, with the following limitation: Each SQL instance can contain only a single back-end database, single Monitoring database, and single Archiving database.
For details about collocation of all server roles and databases, see Topology Basics for Skype for Business Server. For details about updating your topology to include storage databases, see Create and publish new topology in Skype for Business Server. Global level option.
This is the default archiving configuration and applies to your entire deployment. It is created when you deploy Skype for Business Server and, by default, disables archiving for both internal and external communications. You cannot delete this option. If you choose the delete option, the global option is reset to the default settings. Web icon An illustration of a computer application window Wayback Machine Texts icon An illustration of an open book.
Books Video icon An illustration of two cells of a film strip. Video Audio icon An illustration of an audio speaker.
Audio Software icon An illustration of a 3. Software Images icon An illustration of two photographs. Images Donate icon An illustration of a heart shape Donate Ellipses icon An illustration of text ellipses. Skype 8. Export, Delete, or Clear Messages and Conversations. To export your messages and media from chat: Sign in to the Export page with your Microsoft account. Select the option to download your Conversations , Files , or both.
Exported messages include Skype and SMS messages, polls, scheduled calls, swift cards, and location shares. Exported media includes files, pictures, videos, video messages, voice mail, and call recordings. Select Submit request then select Continue when prompted.
You will need to check back periodically to the export page on the status of your export, which you can see at the top of the page under Available Exports. A link to download your files will also appear there when they are available to download.
Click the Download button to download your files. To open the files and chat history downloaded from Skype: The downloaded messages and files are delivered in a. In the Open: field, type cmd and then click OK.
After the command completes, you will see your extracted messages file named messages. We recommend downloading the file viewer to make is easier to read your conversation history. After downloading the viewer , open it by selecting the index. Browse to the messages. Export and Delete Activity or Diagnostic Data. To export your activity data: Go to the Microsoft account Privacy page.
Select Sign in with Microsoft. Sign in to your Microsoft account, then select the Download your data tab at the top of the page. Select Create new archive to export your data. We will walk you through the process. To delete your activity data: Go to the Microsoft account Privacy page.
Navigate to the activity history. Find Skype in the list of activities and select Clear to delete your activity data for Skype. To export your diagnostic data: Go to the I want to make a request regarding my personal data page.
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